Town of Oakville
Council

AGENDA

Meeting #:

Date:

Monday, March 25, 2024

Time:

6:30 P.m. - 10:30 P.m.

Location:

Virtual Meeting

Live streaming video is available on  https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV.

Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the previous Council Meeting(s)

Item 4.2 and 4.4 see confidential agenda.

4.1

Minutes of the Regular Session of Council FEBRUARY 26, 2024

4.2

Confidential Minutes of the Closed Session of Council FEBRUARY 26, 2024

4.3

Minutes of the Special Session of Council, FEBRUARY 27, 2024

4.4

Confidential Minutes of the Closed Special Session of Council, FEBRUARY 27, 2024

4.5

Minutes of the Regular Session of Planning and Development Session of Council, MARCH 4, 2024

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Standing Committee Report(s)

There are no standing committee report(s) listed for this agenda.

7.

Committee of the Whole

8.

Consent Item(s)

8.1

Corporate Policy Update

• Recommendation:
  1. That updates to the Information Technology General Use and Practices Policy be approved and updates to the related Information Technology General Use and Practices Procedure be received.
  2. That the new Records and Information Management Policy be approved, and related Records and Information Management Procedure be received.
  3. That updates to the Oakville Museum Policy be approved and updates to the related procedures be received:
     1. Oakville Museum Collections Management Procedure;
     2. Oakville Museum Conservation Procedure;
     3. Oakville Museum Artifact Deaccessioning and Disposal Procedure;
     4. Oakville Museum Exhibition Procedure;
     5. Oakville Museum Interpretation and Education Procedure; and
     6. Oakville Museum Research Procedure.

8.2

Master Plans Overview

• Recommendation:

  That the report entitled “Master Plans Overview”, dated March 12, 2024 from the Strategy, Policy and Communications Department be received.

8.3

2023-2026 Council Strategic Action Plan Update

• Recommendation:

  That the 2023-2026 Council Strategic Action Plan Update be received.

8.4

Pedestrian Pathway to Athabasca Pond

• Recommendation:

  That staff be authorized to hold back from the sale of Block 21 on Plan 20M-1185 the sidewalk and boulevard on the north end of the Block for purposes of retaining a pedestrian pathway to access Athabasca Pond.

8.5

2024 Halton Court Services Business Plan and Budget

• Recommendation:
  1. That the 2024 Business Plan and Budget for Halton Court Services and the accompanying Reserve Fund transfers, as outlined in recommendation one through three from Halton Court Services attached as Appendix A, be approved.

  2. That Halton Court Services be authorized to reject the transfer of Part III prosecutions at this time as outlined in recommendation four in Appendix A.

  3. That subject to mandated transfer or voluntary assumption of Part III prosecutions, Halton Court Services be delegated the authority to hire one additional full time Case Administrator and one Full Time Prosecutor, with any required 2024 funding provided from the Halton Court Services net revenue before distributions (via an in-year variance) and future years via the annual budget process, as outlined in recommendation five in Appendix A.

  4. That Halton Court Services be authorized to write-off approximately 190 cases with a total value of approximately $85,763 in accordance with the HCS Write-Off Policy, where it has been determined there are no viable means of collection.

8.6

Application to Conduct Charitable Lottery Events – Tempus Choral Society

• Recommendation:

  That the request from Tempus Choral Society to conduct charitable lottery events in the Town of Oakville be approved.

8.7

Application to Conduct Charitable Lottery Events – Dare To Be Youth Charity

• Recommendation:

  That the request from Dare To Be Youth Charity to conduct charitable lottery events in the Town of Oakville be approved.

8.8

Fleet Purchases - Forestry Aerial Units

• Recommendation:
  1. That the report from the Parks and Open Space department dated March 12, 2024 be received,

  2. That Table 1 in the staff report as the financing to award two (2) Forestry Aerial units as tendered in RFT-2-2024 be approved.

  3. That the transfer of $302,937 from 52292002 Parks Replacement Equipment and $133,754 from 52292101 Parks Replacement Equipment; as well as $80,000 from the Roads & Works and Parks Equipment Reserve to project 52292302 Parks Vehicle Replacement, to fund the shortfall for the purchase of 2 Forestry aerial units, be approved.

8.9

2023 Statement of Remuneration and Expenses paid to Members of Council and Committees

• Recommendation:

  That the annual statement of remuneration and expenses paid to members of Council and appointed members of the Committee of Adjustment and the Municipal Election Compliance Audit Committee prepared by the Finance Department, in accordance with Section 284 of the Municipal Act, 2001, be received.

8.10

2023 ServiceOakville Performance Metrics

• Recommendation:

  That the report dated , from the Strategy, Policy and Communications Department be received.

9.

Confidential Consent Item(s)

Item 9.3 see confidential addendum to be distributed. 

9.1

Termination of Lease

9.2

Bronte Market Square and Village Parkette

9.3

Security Update

10.

Discussion Item(s)

10.1

Urban Forest Strategic Management Plan

• Recommendation:
  1. That the report from the Parks and Open Space Department dated February 20, 2024, titled Urban Forest Strategic Management Plan 2020; be received.
  2. That the recommendations of the UFSMP be incorporated within the business planning of the Forestry section, Parks and Open Space Department.
  3. That staff to report back to Council within three years to assess the impact of recommended canopy cover targets in achieving the goal of 40% canopy cover target by 2057.

10.2

Updated Private Tree Protection By-law 2017-038

• Recommendation:

  That the report, from the Parks and Open Space department dated March 12, 2024, entitled Updated Private Tree Protection By-law 2017-038, be received.

10.3

By-law 2024-045, a by-law to amend By-law 2020-011, the Town of Oakville Procedure By-law and permit Workshop Meetings

• Recommendation:

  That By-law 2024-045, a by-law to amend By-law 2020-011, being a by-law to establish rules governing the calling, place, proceedings and provision of public notice of meetings of Council and Committees of Council and permit Workshop meetings, be passed.

10.4

Lakeshore Road West Detailed Design Project Scope

• Recommendation:

  That the scope of the Lakeshore Road West Detailed Design Project be revised as outlined in the report dated March 12, 2024 from the Transportation and Engineering Department.

11.

Confidential Discussion Item(s)

11.1

Potential Acquisition of Land

11.2

Confidential – OLT Appeal – Kerr Street OPA (March 25, 2024)

12.

Advisory Committee Minutes

There are no Advisory Committee Minutes listed for this agenda.

13.

Rise and Report to Council

14.

Information Items (Circulated Electronically)

14.1

Council Information for February 14 - March 13, 2024

14.2

INTERNAL MEMO - Economic Development RE: Seasonal Commercial Patio Program communications

14.3

INTERNAL MEMO - Planning Services Department RE: Concerns and Recommendations on ERO #019-8016 - Regulatory changes under the Endangered Species Act to improve implementation of the species at risk program

14.4

INTERNAL MEMO - Finance RE: Annual Indexing of Development Charge Rates

14.5

INTERNAL MEMO -Transit RE: Oakville Transit Five - Year Business Plan Consultation Update

14.6

INTERNAL MEMO -Transit RE: Oakville - Launch of new Ride On-Demand app

14.7

INTERNAL MEMO - Economic Development RE: Digital Main Street program to end March 31, 2024

15.

Status of Outstanding Issues

15.1

Status of Outstanding Issues for March 2024

16.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

19.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

19.1

By-law 2024-045

A by-law to amend By-law 2020-011, being a by-law to establish rules governing the calling, place, proceedings and provision of public notice of meetings of Council and Committees of Council and permit Workshop meetings

 

19.2

By-law 2024-049

A by-law to confirm the proceedings of a meeting of Council.

20.

Adjournment