That the recommended apportionment of taxes in the amount of $4,987.36 attached as Appendix A to the report of the Financial Operations department, dated November 4, 2016, be approved.

That By-law 2016-084, a by-law to provide for an interim tax levy in 2017, be approved.

1.

That Town staff be granted authority to convey a permanent watermain easement to the Region of Halton over Parts 3, 4, 5 and 7 on Reference Plan 20R-20601, and that all requisite documentation in connection with the easement be executed in accordance with By-law 2013-057; and

2.

That the Town Solicitor be authorized to make minor modifications to the agreements that do not affect the substance of the agreements.

1.

That the Integrated Risk Management policy A-BMG-001 be reconfirmed as approved, and related Business Continuity procedure A-BMG-001-001 be received.

2.

That the updated Financial Control policy F-FOC-001 be approved, and the updated related procedures be received:

a.

F-FOC-001-001 Banking Services procedure;

b.

F-FOC-001-002 External Auditors – Year End procedure;

c.

F-FOC-001-003 Accounts Payable procedure;

d.

F-FOC-001-004 Accounts Receivable procedure;

e.

F-FOC-001-005 Petty Cash procedure; and

f.

F-FOC-001-006 Cash Handling procedure.

3.

That the updated Boards, Committees, Agencies, Associations and Community Groups policy G-BRD-002 be approved, and the updated related procedures be approved:

a.

G-BRD-002-001 Creation, Amendment and Dissolution of Boards and Committees procedure;

b.

G-BRD-002-002 Council Appointment to Internal Boards and Committees procedure;

c.

G-BRD-002-003 Council Appointment to External Boards, Committees, Agencies, and Associations procedure; and

d.

G-BRD-002-004 Citizen Appointments to Advisory Committees and Boards procedure.

4.

That the updated Record of Council and Committee Proceedings procedure G-GEN-004-004 be approved.

5.

That the updated Accessibility Policy MS-ACC-001 be approved, and the updated related procedures be received:

a.

MS-ACC-001-001 Accessible Customer Service procedure;

b.

MS-ACC-001-002 Planning Accessible Meetings procedure;

c.

MS-ACC-001-003 Accessible Employment procedure;

d.

MS-ACC-001-004 Accessible Information and Communications procedure;

e.

MS-ACC-001-005 Accessible Transportation procedure; and

f.

MS-ACC-001-006 Design of Public Spaces procedure.

6.

That the updated Special Event Permits policy MS-PER-001 be approved.

7.

That the updated Municipal Alcohol policy MS-PER-003 be approved and related updated procedure MS-PER-003-001 Alcohol at Special Occasion Permitted Events, be received.

8.

That the updated Flag Protocol procedure MS-SPR-001-002 be received.

9.

That old corporate policy 10-02-02, Sidewalk Construction in New Subdivisions, be rescinded.

That the Audit Planning Report prepared by KPMG for the 2016 fiscal year be received.

1.

That the Progress Report and Financial Results as at September 30th, 2016, be received;

2.

That the transfers to and from Reserves and Reserve Funds and transactions contained in the report dated October 4, 2016, from the Finance department be approved;

3.

That the Treasurer be authorized to fund and close the capital projects as identified in the report dated October 4, 2016, from the Finance department;

4.

That capital project budget adjustments and required transfers from reserves/reserve funds as outlined in the report dated October 4, 2016, from the Finance department be approved;

5.

That proposed reserve consolidations/closures as outlined in the report dated October 4, 2016, from the Finance department be approved; and

6.

That fuel savings resulting from the rate differential in 2016 be transferred to the Tax Stabilization reserve; and that any savings/shortfalls in fuel budgets in future years be offset by transfer to or from the stabilization reserve to mitigate volatility in the fuel pricing.

That By-law 2016-123, a by-law to expand the boundaries of the Downtown Oakville Business Improvement Area and repeal By-law 1988-157 and By‑law 1978-60 be passed, to come into effect January 1, 2017.

1.

That the report of the Legal department, dated November 9, 2016 entitled Municipal Development Corporation, be received;

2.

That a municipal development corporation (the "MDC") be incorporated pursuant to section 203 of the Municipal Act, 2001, c. 25, as amended, with articles of incorporation substantially in the form attached to the report of the Legal department, with such minor changes as may be determined by the Town Solicitor;

3.

That an Interim Shareholder Direction and Unanimous Shareholder Declaration substantially in the form attached to the report of the Legal Department with such minor changes as may be determined by the Town Solicitor be approved;

4.

That the Interim Shareholder Direction and Unanimous Shareholder Declaration be executed in accordance with By-law 2013-057;

5.

That a budget of $100,000 to be funded from the tax stabilization reserve be allocated to cover the cost of obtaining professional advice in respect of how to best structure the MDC; and

6.

That the MDC and Staff be directed to report back to Council with a budget, and governance proposal, including a proposed board structure and a Final Shareholder Direction and Unanimous Shareholder Declaration, prior to any real estate transactions being undertaken by the MDC.

1.

That the Building Permit Fee waiver/subsidy request of the Region of Halton (Appendix A) in support of the Region-Wide Basement Flood Mitigation Program be approved;

2.

That staff monitor the volume of permits issued as part of this program; and

3.

That should permit volumes significantly exceed those predicted by the Region of Halton, staff report back to Council to confirm the continuance or cancellation of the fee waiver/subsidy.

1.

That By-law 2016-083, being a by-law to licence and regulate Transportation Network Companies, attached as Appendix D to the November 22, 2016 report from the Municipal Enforcement Services department be passed;

2.

That new licensing fees listed in Appendix F to the November 22, 2016 report from the Municipal Enforcement Services department, be approved and effective immediately, and such fees be included in the 2017 rates and fees schedules; and

3.

That staff be directed to review the taxicab by-law to address impacts of Transportation Network Company regulations and report back to Council by the first quarter of 2018 with a new taxicab by-law.

1.

That By-law 2016-117, being a by-law to provide for the licensing of group homes in the Town of Oakville, attached as Appendix A to the report from the Municipal Enforcement Services department, dated November 22, 2016, be passed; and

2.

That new licensing fees listed in Appendix B to the report from the Municipal Enforcement Services department, dated November 22, 2016, be approved, effective immediately, and such fees be included in the 2016 and 2017 Rates and Fees schedules.

1.

That By-law 2016-025, being a by-law to amend Town of Oakville Licensing By-law 2015-075 by adding licensing requirements for commercial parking lot operators, attached as Appendix A to the report from the Municipal Enforcement Services department, dated November 22, 2016, be passed; and

2.

That new licensing fees listed in Appendix B to the report from the Municipal Enforcement Services department, dated November 22, 2016, be approved, effective immediately, and such fees be included in the 2016 and 2017 Rates and Fees schedules.

That the report dated November 14, 2016, from the Internal Audit department be received, and that the recommendations and action plans reported be implemented by management.