Town of Oakville

Council Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chamber
Mayor and Council:
  • Mayor Burton
  • Councillor Adams
  • Councillor Chisholm
  • Councillor Duddeck
  • Councillor Elgar
  • Councillor Gittings
  • Councillor Grant
  • Councillor Haslett-Theall
  • Councillor Knoll
  • Councillor Lishchyna
  • Councillor Longo
  • Councillor McNeice
  • Councillor Nanda
  • Councillor O'Meara
  • Councillor Xie
Staff:
  • J. Clohecy, Chief Administrative Officer
  • N. Sully, Commissioner of Corporate Services and Treasurer
  • P. Fu, Commissioner of Community Infrastructure
  • P. Damaso, Commissioner of Community Services
  • D. Carr, Town Solicitor
  • J. Clarke, Director of Corporate Strategy and Government Relations
  • V. Tytaneck, Town Clerk
  • N. Coric, Council and Committee Coordinator
Others:
  • Matthew Ciardelli, KPMG

    Carlos Alvarez, KPMG

The Town of Oakville Council met in regular session this 18th day of November, 2024 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.


There were no regrets for this meeting.

No declarations of pecuniary interest were declared.

  • Moved byCouncillor Knoll
    Seconded byCouncillor Xie
    1. That the minutes of the regular session of Planning and Development Council dated October 15, 2024 be approved.
    2. That the confidential minutes of the closed session of Planning and Development Council dated October 15, 2024 be approved.
    3. That the minutes of the regular session of Council dated October 21, 2024 be approved.
    4. That the confidential minutes of the closed session of Council dated October 21, 2024 be approved.
    5. That the minutes of the special session of Council dated October 22, 2024 be approved.
    6. That the minutes of the regular session of Planning and Development Council dated October 28, 2024 be approved.
    7. That the confidential minutes of the closed session of Planning and Development session Council dated October 28, 2024 be approved.
    8. That the minutes of the special session of Council dated October 29, 2024 be approved.
    9. That the minutes of the special session of Council dated November 5, 2024 be approved.
    CARRIED

There were no public presentations.

  • Moved byCouncillor O'Meara
    Seconded byCouncillor Longo
    1. That the minutes of the Budget Committee dated October 22, 2024 be approved.
    2. That the minutes of the Budget Committee dated October 24, 2024 be approved.
    3. That the minutes of the Budget Committee dated November 12, 2024 be approved.
    CARRIED
  • Moved byCouncillor Lishchyna
    Seconded byCouncillor Duddeck

    That this meeting proceed into Committee of the Whole.

    CARRIED
  • In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

  • Moved byCouncillor Adams

    That the proposed Municipal Right of Way By-law, By-law 2024-002 attached as Appendix B to the report from the Transportation and Engineering Department dated November 5, 2024, be approved and passed.

    CARRIED
  • Moved byCouncillor Adams
    1. That By-law 2024-164, a by-law to amend Property Standards By-law 2023-074, as amended, attached as Appendix A to the report from Municipal Enforcement Services dated November 5, 2024, be passed. 

       

    2. That By-law 2024-165, a by-law to amend Public Nuisance By-law 2007-143, as amended, attached as Appendix B to the report from Municipal Enforcement Services dated November 5, 2024, be passed. 

    CARRIED
  • Moved byCouncillor Chisholm

    That the Audit Planning Report prepared by KPMG for the 2024 fiscal year be received.

    CARRIED
  • Moved byCouncillor Chisholm
    1. That By-law 2024-079, a by-law to prohibit and regulate noise within the Town of Oakville, and to repeal By-law 2008-098, as amended, attached as Appendix A to the report from Municipal Enforcement Services dated November 5, 2024 be passed.
    2. That new noise exemption permit fees attached as Appendix D to the report from Municipal Enforcement Services dated November 5, 2024 be approved, and such fees be included in the Rates and Fees Schedule.

    CARRIED
  • Moved byCouncillor O'Meara
    1. That the restaurant RFP-8-2023 to lease the building at 2 Navy Street for use as a restaurant be cancelled.
    2. That consultation related to the relocation of OMSR be addressed through the proposed Bronte Harbour and Waterfront Master plan that is proposed for the 2025 Budget.
    3. That upon completion of the Bronte Harbour and Waterfront Master Plan, consultation on potential uses for 2 Navy Street be undertaken to confirm if a waterfront restaurant, at that location, is desirable and if so, what/if any limitations would be deemed essential to consider.
    4. That staff provide a report, early in 2025, on potential temporary low to no cost activities that could be supported to create vibrancy along the Downtown Oakville Waterfront.

    CARRIED
  • Moved byCouncillor O'Meara

    That this item be referred back to staff to further review procedures to ensure that Council members are informed on local issues in advance of the public when permitted by law.

    CARRIED
  • Moved byCouncillor Duddeck
    1. That the Town Clerk report back to Council in Q2 2025 on a Campaign Contribution Rebate Program for the 2026 Oakville municipal election.
    2. That the resolution endorsing the Association of Municipal Managers, Clerks and Treasurers of Ontario’s proposed updates to the Municipal Elections Act, attached as Appendix B to the report from the Clerk’s department dated November 5, 2024, be adopted.

    CARRIED
  • Moved byCouncillor Knoll

    That appointments of Members of Council to the following committees for the term December 1, 2024 to November 30, 2025 be approved as follows:

    Accessibility Advisory Committee

    Councillor Gittings

    Appeals Committee and Property Standards

    Councillor Chisholm

    Councillor Haslett-Theall

    Councillor Grant

    Councillor Xie

    Councillor Elgar

    Heritage Oakville Committee

    Councillor Gittings

    Councillor McNeice

    O.M.S.A.R. Formerly Town of Oakville Water Air Rescue Force (TOWARF)

    Councillor Lishchyna

    CARRIED
  • Moved byCouncillor O'Meara
    1. That the periodic report prepared by the town’s Integrity Commissioner, attached as Appendix A to the report from the Clerk’s department dated November 5, 2024, be received.
    2. That the revised draft Code of Conduct attached as appendix B to the report from the Clerk’s department dated November 5, 2024 be approved as amended by adding the following after the first sentence in Section 2, Gifts and Benefits (1): “This includes travel and accommodation provided by third parties unless prior approval by Council is granted” and that the current Integrity Commissioner-Advice/Inquires Procedure be rescinded.
    CARRIED
  • Moved byCouncillor Adams

    That the report entitled “Midtown Transit Oriented Community Update” dated November 18, 2024 from the Planning & Development Department, be received for information

     

    CARRIED

There were no advisory committee minutes for this meeting.

WAIVING OF PROCEDURE

  • Moved byCouncillor Longo

    That in accordance with Section 2(2) of the Procedure By-law, Section 14.1(2) of the Procedure By-law be waived to permit consideration of the Notice of Motion regarding Item 16.1- Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding upon its introduction this evening. 

    CARRIED
  • Moved byCouncillor Haslett-Theall
    Seconded byCouncillor Duddeck

    WHEREAS municipalities face growing infrastructure needs, including roads, bridges, public transit, water systems, stormwater management, income affordable/ supportive housing and other critical services, which are essential to community well-being and economic development;

    WHEREAS the current sources of municipal revenue, including property taxes and user fees, are insufficient to meet these increasing demands for infrastructure investment and the significant growing gap between the cost of infrastructure and development charges;

    WHEREAS the Province of Ontario currently collects the Land Transfer Tax (LTT) on property transactions in municipalities across the province, generating significant revenue that is not directly shared with municipalities;

    WHEREAS the Federal Government collects the Goods and Services Tax (GST) on property transactions, a portion of which could be directed to municipalities to address local infrastructure needs;

    WHEREAS redistributing a portion of the Provincial Land Transfer Tax and GST to municipalities would provide a predictable and sustainable source of funding for local infrastructure projects without creating a new tax burden on residents or homebuyers; 

    WHEREAS a redistribution of a portion of the existing Land Transfer Tax and GST would allow municipalities to better plan and invest in long-term infrastructure initiatives, supporting local economic growth and improving the quality of life for residents; and

    THEREFORE BE IT RESOLVED THAT the Town of Oakville Council formally requests that the Provincial Government to consider redistributing a portion of the Land Transfer Tax collected on property transactions to municipalities;

    THAT the Town of Oakville Council calls on the Federal Government to allocate a percentage of the GST collected on property sales to municipalities;

    THAT this redistribution of the Land Transfer Tax and GST should be structured to provide predictable and sustainable funding to municipalities, allowing for better long-term planning and investment in infrastructure projects that benefit local communities, thus ensuring that local governments receive a fair share of the revenue to address critical infrastructure needs;

    THAT copies of this resolution be forwarded to Prime Minister Justin Trudeau, Premier Doug Ford, the Ontario Minister of Finance, the Minister of Municipal Affairs and Housing, local Members of Parliament (MPs) and Members of Provincial Parliament (MPPs); and

    BE IT FURTHER RESOLVED THAT copies of this resolution be forwarded to all 444 Municipalities in Ontario, the Federation of Canadian Municipalities (FCM), and the Association of Municipalities of Ontario (AMO) for their endorsement and advocacy.

    CARRIED
  • Councillor Duddeck thanked staff throughout the Town for their involvement in the Santa Claus Parade, as well as her Council colleagues for their help. Councillor Duddeck announced that after ten years of being involved with the Parade she will be passing the torch to Councillor Xie.

    Councillor Xie thanked Councillor Duddeck for her dedication and leadership with the Parade, and he is honored to be the chosen successor. 

  • Moved byCouncillor Elgar
    Seconded byCouncillor Longo

    That staff be requested to conduct a scan of Parking Regulations/By-laws in other municipalities within the GTHA and report back with recommendations regarding daytime on-street parking restrictions and the current three (3) hour on-street parking limit to accommodate more people working from home, multiple car families, contractors working at residence and multiple car families managing limited driveway space.

    CARRIED
  • Moved byCouncillor Duddeck

    That the report from the Legal department titled "Confidential Distrikt Appeals Update (November 18, 2024) be received.

    CARRIED
  • Moved byCouncillor Duddeck

    CLOSED SESSION

    That Council resolve into a closed meeting session for the purpose of litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor- client privilege, including communications necessary for that purpose, information explicitly supplied in confidence to the municipality by province, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on, or to be carried on by or on behalf of the municipality or local board with respect to Item 11.2 - Confidential TOC Update, and for matters related to labour relations or employee negotiations with respect to Item 9.2 - Confidential Labour Relations Update.

    CARRIED
  • RECESS

    The meeting recessed at 7:41p.m. and reconvened in closed session at 7:45 p.m.

    Council resolved back into open session at 8:04 p.m.

  • Moved byCouncillor O'Meara

    That the report from Human Resources department be received. 

    CARRIED
  • Moved byCouncillor Haslett-Theall

    That the staff report dated November 5, 2024, entitled Confidential staff report - 2 Navy Street Restaurant RFP from the Legal department, be received.

    CARRIED
  • Moved byCouncillor Haslett-Theall

    That the report from the Legal department titled "Confidential TOC Update" be received. 

    CARRIED
  • Moved byCouncillor Elgar

    That this Committee rise and report.

    CARRIED
  • Moved byCouncillor McNeice
    Seconded byCouncillor Grant

    The Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 8.1, 8.2, 8.3, Confidential Consent Items 9.1, 9.2, Discussion Items 10.1, 10.2, 10.3, 10.4, 10.5, 10.6, 10.7, 10.8, Notice of Motion, and Confidential Discussion Items 11.1, 11.2 as noted by the Clerk.

    CARRIED

A by-law to dedicate certain land as part of a public highway (Block 40, Plan 20M-1247 – Wheat Boom Drive, Block 303, Plan 20M-1270 – Meadowridge Drive, Block 304, Plan 20M-1270 – Pelican Passage, Block 305, Plan 20M-1270 – Lynx Gardens, Block 306, Plan 2

A by-law to amend Property Standards By-law 2023-074 (Item 8.1)

A by-law to amend Public Nuisance By-law 2007-143 (Item 8.1)

A by-law to regulate the use of any municipal right of way within the Town of Oakville and to repeal By-law 2009-072, as amended, By-law 2015-105 and By-law 2012-116 and to amend By-law 2019-030, By-law 2021-038 and By-law 2022-031(Item 8.2)

A by-law to prohibit and regulate noise and to repeal By-law 2008-098, By-law 2009-081, By-law 2011-100, By-law 2013-028, and By-law 2016-016 A by-law to prohibit and regulate noise and to repeal By-law 2008-098 (Item 10.2)

 A by-law to confirm the proceedings of a meeting of Council

  • Moved byCouncillor Nanda
    Seconded byCouncillor Adams

    That the by-laws noted above be passed.

    CARRIED
  • The Mayor gave written approval of the by-laws noted above.

The following by-law(s) was prepared under the authority of amending By-law 2023-01, as amended. - A by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts.

A by-law to amend the Zoning By-law 2014-014, as amended, to permit the use of lands described as 106-114 Robinson Street and 71 Water Street (Roseville Properties Inc.) – Z.1714.28

A by-law to remove the H49 Holding Provision from 3060 & 3068 Trafalgar Road, 3064 Trafalgar Limited (Distrikt), File No.: Z.1313.10

The Mayor adjourned the meeting at 8:07 p.m.

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