Oakville Public Library Board

MINUTES

Meeting #:

Date:

Thursday, February 20, 2025

Time:

7:00 P.m. - 10:00 P.m.

Location:

Council Chamber

Board Members Present:

Councillor Knoll, Chair
Meredith Burke
Avis Maher
Rebecca Mayville
Celso Mello
Roderick Sawyer
Bill Smith

Regrets:

Andrew Cashman
Councillor Chisholm

Staff Present:

T. Wong, CEO of Oakville Public Library
P. Damaso, Commissioner of Community Services
D. Stancovici, Manager Financial Planning & Policy
C. Hicks, Director of Customer Experience
M. Socol, Interim Director, Innovation and Integration
N. Coric, Council and Committee Coordinator

A meeting of the Oakville Public Library Board was held on Thursday February 20, 2025 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, commencing at 7:00 p.m.

1.
Territory Acknowledgement

2.
Regrets

As noted above.

3.
Declarations of Pecuniary Interest

No declarations of pecuniary interest were declared.

4.
Confirmation of Minutes of the Previous Regular Meeting of the Board

4.1
Minutes of the Regular Meeting of the Board, JANAUARY 16, 2025

1.Oakville Public Library Board Minutes - January 16, 2025.pdf

Moved byRoderick Sawyer
Seconded byRebecca Mayville
That the minutes of the Regular Meeting of Oakville Public Library Board dated January 16, 2025, be approved.
CARRIED

5.
Consent Item(s)

5.1
2025 Oakville Public Library (OPL) Board Key Agenda Items – February 20, 2025

1.2025 Key Board Agenda Items - February 20, 2025.pdf

2.Appendix A - Board Key Agenda Items 2025.pdf

Moved byAvis Maher
Seconded byMeredith Burke
That the 2025 OPL Board Key Agenda Items report be received for information.
CARRIED

5.2
Health and Safety Report – February 20, 2025

1.Health and Safety Report - February 20, 2025.pdf

Moved byAvis Maher
Seconded byMeredith Burke
That the Health and Safety report be received for information.
CARRIED

5.3
2024 Year-End Employee Retention and Turnover Metrics Report – February 20, 2025

1.2024 Year-End Employee Retention and Turnover Metrics Report - February 20, 2025.pdf

Moved byMeredith Burke
Seconded byRebecca Mayville
That the 2024 Year-End Employee Retention and Turnover Metrics report be received for information.
CARRIED

5.4
OPL Board Procedural Bylaws Update – February 20, 2025

1.OPL Board Bylaws Update - February 20, 2025.pdf

2.Appendix A - OPL Board Procedural By-Laws (2024).pdf

3.Appendix B - OPL Board Procedural By-Laws (2022).pdf

Moved byAvis Maher
Seconded byMeredith Burke
That the updates to the OPL Board Procedural bylaws be approved
CARRIED

5.5
Membership Policy – February 20, 2025

1.Membership Policy - February 20, 2025.pdf

2.Appendix A - PS-004 Membership Policy (2024) .pdf

3.Appendix B - PS-004 Membership Policy (2020) .pdf

Moved byAvis Maher
Seconded byMeredith Burke
That the Membership Policy be approved.
CARRIED

5.6
Volunteer Policy – February 20, 2025

1.Volunteer Policy - February 20, 2025.pdf

2.Appendix A - OP-004 Volunteer Policy (2025).pdf

3.Appendix B - OP-004 Volunteer Policy (2020).pdf

Moved byAvis Maher
Seconded byMeredith Burke
That the Volunteer Policy be approved.
CARRIED

6.
Confidential Consent Item(s)

6.1
Director, Innovation and Integration - February 20, 2025

Moved byCelso Mello
Seconded byRoderick Sawyer
CLOSED SESSION

That the Oakville Public Library Board resolve into a meeting closed to the public as these matters may be considered in the absence of the public under Section 16.1 (4) of the Public Libraries Act with respect to Item 6.1 - Director, Innovation and Integration - February 20, 2025 that deals with the following: b) personal matters about an identifiable individual.
CARRIED
The Oakville Public Library Board resolved into closed session at 7:05 p.m.

The Oakville Public Library Board resolved back into open session at 7:11 p.m.
Moved byCelso Mello
Seconded byBill Smith
That the recommendation from the CEO of the Oakville Public Library regarding the hiring of a Director of Innovation and Integration be endorsed.
CARRIED

7.
Discussion Item(s)

7.1
Comprehensive Financial Report at December 31, 2024

1.Comprehensive Financial Report at December 31, 2024.pdf

Moved byCelso Mello
Seconded byBill Smith
That the Comprehensive Financial Report at December 31, 2024 be received for information.
CARRIED

7.2
Prioritization of the Short-Term Parks, Recreation and Library Master Plan Actions – February 20, 2025

1.Prioritization of the Short-Term Parks, Recreation and Library Master Plan Actions for OPL - February 20, 2025.pdf

Moved byRebecca Mayville
Seconded byAvis Maher
That the Prioritization of the Short-term Parks, Recreation and Library Master Plan Actions report be received for feedback.
CARRIED