Town of Oakville
Council

AGENDA

Meeting #:

Date:

Monday, September 29, 2025

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Live streaming video is available on https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

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1.

O Canada

2.

Land Acknowledgement

3.

Regrets

4.

Declarations of Pecuniary Interest

5.

Confirmation of Minutes of the previous Council Meeting(s)

5.1

Minutes of the Regular Session of Council, August 11, 2025.

6.

Public Presentation(s)

There are no public presentations listed for this agenda.

7.

Committee Minutes

8.

Advisory Committee Minutes

8.1

Accessibility Advisory Committee Minutes, September 11, 2025

9.

Consent Item(s)

9.1

Corporate Policy Update

• Recommendation:
  1. That the updated Professional Development and Educational Assistance Policy be approved.
  2. That the updated Occupational Health Safety and Workplace Violence Policy be approved.
  3. That the updated Employee Code of Conduct be approved.
  4. That the updated Respectful Conduct Policy be approved.

9.2

June 30, 2025 Financial Results

• Recommendation:
  1. That the information contained in the staff report dated September 16, 2025, entitled June 30, 2025 Financial Results from the Finance Department, be received.
  2. That $5.00 million in surplus investment income be transferred to the Capital Reserve.
  3. That the 2025 capital budget be amended to add a new project in the amount of $125,000 funded by the Storm Event reserve for the design of a replacement structure for the Navy Flats docks.
  4. That, contingent on grant approval through the provincial Trade-Impacted Communities Program, the 2025 capital budget be amended to add a new project in the amount of $355,000 funded by provincial grants for the Auto Mayors Action Plan.
  5. That the 2025 capital budget be amended to refinance project 53311006 Sixth Line Road Widening and Urbanization to add $3,298,687 in provincial grant funding from the Municipal Housing Infrastructure Program – Housing Enabling Water Systems Fund, with funding returned to Capital Reserve ($673,209) and Roads development charge reserve funds ($2,625,478).
  6. That the 2025 capital budget be amended to refinance project 53512403 Bronte Parking Lot Redevelopment – Jones Street and return $190,300 in funding to the Parking reserve fund and add $188,800 from Parking development charge reserve funds and $1,500 in Parking development charge exemption reserves.

10.

Confidential Consent Item(s)

There are no Confidential Consent Items listed for this agenda.

11.

Discussion Item(s)

11.1

Advancing the Full Implementation of the Accessibility for Ontarians with Disabilities Act (AODA)

Notice of Motion from August 11, 2025 Council Meeting.

Moved by Councillor Gittings

Seconded by Councillor Duddeck

WHEREAS the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) was enacted with the goal of creating a barrier-free Ontario for all people with disabilities by January 1, 2025; and

WHEREAS multiple legislative reviews and community feedback have identified challenges and inconsistencies in the enforcement, planning, and reporting mechanisms related to AODA implementation; and

WHEREAS the Town of Oakville remains committed to fostering community belonging and removing barriers to participation through local implementation of AODA standards and continued advocacy to the Province of Ontario; and

WHEREAS the Accessibility Advisory Committee (AAC) has reviewed the staff report entitled Update on Ontario’s Progress Toward an Accessible Province by 2025, dated June 3, 2025, and recommends that Council demonstrate continued support for the ongoing advocacy efforts;

THEREFORE, BE IT RESOLVED

THAT the Province of Ontario be called upon to support the goal of the AODA and champion its full implementation by:

• Developing and releasing a comprehensive provincial action plan with clear and achievable timelines;
• Establishing measurable accountability frameworks to track progress; and
• Committing to regular public reporting on the status of accessibility initiatives across Ontario; and

AND THAT a copy of this resolution be forwarded to the town’s Accessibility Advisory Committee, Halton Region Accessibility Advisory Committee, Accessibility Advisory Committee’s of the Halton area municipalities, Association of Municipalities of Ontario (AMO), Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), Premier Ford, Ontario’s Minister for Seniors and Accessibility, and Members of Provincial Parliament and members of Parliament who ridings are located in the Town of Oakville.

11.2

Stormwater Fee Recommendations and Implementation Plan

• Recommendation:
  1. ​​​That the recommended stormwater funding structure and implementation plan outlined in this report be approved, with timing for implementation of the fee to be considered through the 2026 budget process. 
  2. ​That a new discretionary reserve fund, entitled “Stormwater Management Reserve Fund” be established. 
  3. ​That by-law 2025-152, a By-law to Impose Stormwater Management Fees and Charges be passed. 
  4. ​That the Stormwater Fee Policy as attached to this report be passed 

11.3

Oakville Special Events Plan

• Recommendation:
  1. ​​That the Oakville Special Events Plan (Appendix A) dated August 22, 2025 and Community Events Grant Program Terms of Reference (Appendix B) be approved; and

  2. ​That the implementation of the Special Events Plan be referred to the 2026 budget process for consideration.

12.

Confidential Discussion Item(s)

This matter may be considered in the absence of the public under Section 239(2) of the Municipal Act because it deals with:

• a proposed or pending acquisition or disposition of land by the municipality or local board;

12.1

48 Bronte Road

13.

Staff Memoranda (Staff Memos)

13.1

Clerk's Department RE: Municipal Clearance for Liquor Sales Licence - August 26, 2025

13.2

Strategic Business Services RE: New 2025 Pool Permit Fees - August 24, 2025

14.

New Business

14.1

Notice of Motion - Elect Respect

Moved by Councillor Haslett-Theall

Seconded by Councillor Duddeck

WHEREAS democracy is healthy when everyone is able to participate fully and safely and contribute to the well-being of their community;

AND WHEREAS we are witnessing the dissolution of democratic discourse and respectful debate across all levels of government and in neighbouring jurisdictions;

AND WHEREAS Ontario’s municipally elected officials are dealing with increasingly hostile, unsafe work environments facing threats and harassment;

AND WHEREAS municipal staff are also increasingly subject to harassment, intimidation, and disrespectful behaviour in the workplace and in public interactions, especially as they carry out the decisions of Council and serve as the face of local government;

AND WHEREAS social media platforms have exacerbated disrespectful dialogue, negative commentary, and toxic engagement which disincentivizes individuals, especially women, public servants, and candidates from diverse backgrounds, from running for office or working in public service;

AND WHEREAS better decisions are made when democracy is respectful and constructive and the voices of diverse genders, identities, ethnicities, races, sexual orientation, ages and abilities are heard and represented around municipal council tables;

AND WHEREAS the Association of Municipalities of Ontario’s Healthy Democracy Project has identified concerning trends with fewer people voting in local elections and running for municipal office;

AND WHEREAS in 2024, female elected representatives from across Halton formed a group called H.E.R. (Halton Elected Representatives) which pledged to speak out against harassment and negativity in politics and call on elected officials to uphold the highest standards of conduct;

AND WHEREAS H.E.R. Halton has launched a campaign called Elect Respect to promote the importance of healthy democracy and safe, inclusive, respectful work environments for all elected officials that encourages individuals to participate in the political process;

AND WHEREAS on June 5, 2025, the Canadian Association of Feminist Parliamentarians launched a non-partisan “Parliamentary Civility Pledge” to encourage all parliamentarians to commit to end workplace harassment and increase civility on Parliament Hill, modelled after the pledge developed in Halton by representatives of H.E.R. 

NOW THEREFORE BE IT RESOLVED:

That the Town of Oakville Council supports the Elect Respect pledge and commits to:

• Treat others with respect in all spaces—public, private, and online,
• Reject and call out harassment, abuse, and personal attacks,
• Focus debate on ideas and policies, not personal attacks,
• Help build a supportive culture where people of all backgrounds feel safe to run for and hold office,
• Call on relevant authorities to ensure the protection of elected officials who face abuse or threats, and
• Model integrity and respect by holding one another to the highest standards of conduct.

• Treat municipal staff with dignity and respect, recognizing their professional expertise and role in supporting democratic governance and service delivery;
• Commit to fostering a respectful, safe, and harassment-free workplace for both elected officials and municipal staff;

And that the Town of Oakville Council calls on elected officials, organizations and community members to support the Elect Respect campaign and sign the online pledge at www.electrespect.ca.

And that the Town of Oakville Council affirms that a healthy democracy includes a culture of respect not only among elected officials, but also towards municipal staff, whose work is essential to the functioning of local government and community well-being.

And that a copy of this resolution be sent to the Association of Municipalities of Ontario, Ontario’s Big City Mayors, the Federation of Canadian Municipalities, the Office of the Mayor of Burlington,  and all Ontario Municipalities, relevant MPs and MPPs, Regional Police, the Ontario Provincial Police and the Royal Canadian Mounted Police.

15.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

16.

Requests for Reports

17.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

17.1

By-law 2025-150

A by-law to dedicate certain land as part of public highway – (Block 17, Plan 20M-1250 – Post Road)

17.2

By-law 2025-152

A by-law to impose Stormwater Management Fees and Charges ( Re :Item 11.2)

17.3

By-law 2025-162

A by-law to confirm the proceedings of a meeting of Council.

18.

Delegated Authority By-laws

The following by-law(s) was prepared under the authority of amending By-law 2023-01, as amended. - A by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts.

18.1

By-law 2025-128

A by-law to authorize an extension to a temporary use of land on lands described as 340 Burnhamthorpe Road East (1463083 Ontario Ltd. – Vic Hadfield Golf and Learning Centre) File No. Z.1312.13

18.2

By-law 2025-136

 A by-law to authorize an extension to a temporary use of land on lands described as 2250 Speers Road (Acclaim Health and Community Care Services) File No. Z.1628.32

19.

Adjournment