Town of OakvilleCouncilAGENDAMeeting #:Date:Monday, November 20, 2023Time: 6:30 P.m. - 10:30 P.m.Location:Council ChamberTown Hall is open to the public and live streaming video is available on https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.1.O Canada 2.Regrets 3.Declarations of Pecuniary Interest 4.Confirmation of Minutes of the previous Council Meeting(s) 4.1Minutes of the Special Session of Council, OCTOBER 12, 2023 1.Minutes.pdf4.2Minutes of the Regular Session of Planning and Development Session of Council, OCTOBER 16, 2023 1.Planning and Development Council Minutes October 16, 2023.pdf4.3Minutes of the Regular Session of Council, OCTOBER 23, 2023 1.Minutes(3).pdf4.4Minutes of the Regular Session of Planning and Development Session of Council, OCTOBER 30, 2023 1.Planning and Development Council Minutes October 30, 2023.pdf4.5Confidential Minutes of the Closed Session of Planning and Development Council OCTOBER 30, 2023 See Confidential Agenda.5.Public Presentation(s) There are no public presentations listed for this agenda.6.Standing Committee Report(s) 6.1Minutes of the Committee of the Whole - Midtown Oakville Meeting - OCTOBER 10, 2023 1._Minutes(3).pdf6.2Minutes of the Budget Committee Meeting - OCTOBER 17, 2023 1.Minutes(1).pdf6.3Minutes of the Budget Committee Meeting - OCTOBER 19, 2023 1.Minutes(2).pdf6.4Minutes of the Budget Committee Meeting - OCTOBER 31, 2023 1._Minutes.pdf6.5Minutes of the Budget Committee Meeting - NOVEMBER 1, 2023 1._Minutes(1).pdf6.6Minutes of the Budget Committee Meeting - NOVEMBER 2, 2023 1.Budget Committee Minutes November 2, 2023.pdf7.Committee of the Whole 8.Consent Item(s) 8.12024 Interim Tax Levy By-law 2023-156 1.2024 Interim Tax Levy.pdf2.Appendix A By-law 2023-156.pdfRecommendation:That By-law 2023-156, a by-law to provide for the interim tax levy in 2024, be passed.8.2The Mayor's Proposed 2024 Operating and Capital Budget to Create Environmental, Social, and Economic Sustainability in a Vibrant and Livable Community for All This item will be made available on November 20, 2023.9.Confidential Consent Item(s) There are no Confidential Consent Items listed for this agenda.10.Discussion Item(s) Items 10.3 and 10.8 see addendum to be distributed.10.12023 Audit Planning Report 1.Staff Report - 2023 Audit Planning Report, November 20, 2023.pdf2.Appendix A - Town of Oakville Audit Planning Report FY2023.pdfRecommendation:That the Audit Planning Report prepared by KPMG for the 2023 fiscal year be received. 10.2Community Energy Partnerships 1.Community Energy Partnerships.pdf2.2023 Town and FEO Services Agreement.pdfRecommendation:That future community energy planning and partnerships proceed through Future Energy Oakville. That the town no longer appoint a Council member to the Oakville Energy Task Force. That the Services Agreement between the town and Future Energy Oakville in Appendix A of the report from the Strategy, Policy and Communications department be endorsed. That a Councillor be identified for inclusion on the Future Energy Oakville (FEO) Board of Directors, and that the town work with the FEO Board of Directors to recommend the inclusion of that Councillor on the FEO Board of Directors. That $50,000 in town funding be released to Future Energy Oakville for 2023 and $50,000 in town funding for 2024 be released pending approval of the 2024 town budget. 10.3Design of Westminster Drive and Woodhaven Park Drive Improvements 10.4Sale and Discharge of Consumer Fireworks – Response to Staff Direction 1.Staff Report - Sale and Discharge of Consumer Fireworks – Response to Staff Direction.pdf2.Appendix A - Municipalities Prohibiting Sale Discharge of Fireworks.pdfRecommendation:That staff continue to monitor the discharge and sale of fireworks in Oakville and report back to Council in Q4 2025 on the progress of fireworks regulations in other municipalities. 10.52024 Council and Committee Meeting Schedule 1.2024 Council and Committee Meeting Schedule(1).pdf2.Appendix A - 2024 Council and Committee Meeting Schedule(1).pdfRecommendation:That the 2024 Council Meeting Schedule attached as Appendix A to the report from the Clerk’s department, entitled 2024 Council and Committee Meeting Schedule, dated November 7, 2023, be approved.10.62024 Council Appointments 1.Staff Report - Council appointments 2024.pdfRecommendation:That the appointments of Members of Council to various committees for the term December 1, 2023 to November 30, 2024 be determined and recommended for approval.10.7Community Spirit Awards Selection Committee Terms of Reference 1.Community Spirit Awards Selection Committee Terms of Reference Staff Report.pdf2.Appendix A.pdf3.Appendix B.pdfRecommendation:That the revised Terms of Reference for the Community Spirit Awards Selection Committee attached as Appendix B to the staff report dated November 7, 2023 be approved.10.8Governance Review Update 11.Confidential Discussion Item(s) 11.1Confidential – OLT Appeal – Bara Group (River Oak) Inc. – 2163 and 2169 Sixth Line (November 20, 2023) See confidential addendum to be distributed.12.Advisory Committee Minutes 12.1Accessibility Advisory Committee Minutes - September 14, 2023 1.Accessibility Advisory Committee Minutes September 14, 2023.pdf13.Rise and Report to Council 14.Information Items (Circulated Electronically) 14.1Council Information for October 11 - November 7, 2023 1.Council Info October 11 - November 7, 2023.pdf14.2INTERNAL MEMO – Corporate Services and Community Development RE: Streamline Development Approval Fund Update 1.SDAF Update to Council Info Memo_10192023.pdf14.3INTERNAL MEMO – Planning Services RE: Update on the Town of Oakville’s Environmental Registry of Ontario Submission on Bill 134, Affordable Homes and Good Jobs Act, 2023 1.Memo to Council (2023-10-31) - November 13, 2023 PDC.pdf2.Appendix A - ERO Memo - Concerns and Recommendations on ERO 019-7669.pdf15.Status of Outstanding Issues 15.1Status of Outstanding Issues for November 2023 1.Status of Outstanding Issues NOVEMBER.pdf16.New Business (Notice of Motion, Emergency, Congratulatory or Condolence)17.Regional Reports and Question Period Regarding Town Boards and Advisory Committees 18.Requests for Reports 19.Consideration and Reading of By-Laws That the following by-law(s) be passed:19.1By-law 2023-156 A by-law to provide for an interim tax levy in 2024 (re: Item 8.1)19.2By-law 2023-159 1.Confirming By-law 2023-159.pdfA by-law to confirm the proceedings of a meeting of Council.20.Adjournment No Item Selected This item has no attachments.1.Minutes.pdf1.Minutes(1).pdf1.Minutes(2).pdf1.Minutes(3).pdf1.Staff Report - 2023 Audit Planning Report, November 20, 2023.pdf2.Appendix A - Town of Oakville Audit Planning Report FY2023.pdf1._Minutes.pdf1._Minutes(1).pdf1.2024 Interim Tax Levy.pdf2.Appendix A By-law 2023-156.pdf1.2024 Council and Committee Meeting Schedule(1).pdf2.Appendix A - 2024 Council and Committee Meeting Schedule(1).pdf1.Accessibility Advisory Committee Minutes September 14, 2023.pdf1.Community Spirit Awards Selection Committee Terms of Reference Staff Report.pdf2.Appendix A.pdf3.Appendix B.pdf1.Staff Report - Council appointments 2024.pdf1.Budget Committee Minutes November 2, 2023.pdf1.Staff Report - Sale and Discharge of Consumer Fireworks – Response to Staff Direction.pdf2.Appendix A - Municipalities Prohibiting Sale Discharge of Fireworks.pdf1.Community Energy Partnerships.pdf2.2023 Town and FEO Services Agreement.pdf1.Council Info October 11 - November 7, 2023.pdf1.SDAF Update to Council Info Memo_10192023.pdf1.Memo to Council (2023-10-31) - November 13, 2023 PDC.pdf2.Appendix A - ERO Memo - Concerns and Recommendations on ERO 019-7669.pdf1.Confirming By-law 2023-159.pdf1.Status of Outstanding Issues NOVEMBER.pdf1.Planning and Development Council Minutes October 30, 2023.pdf1.Planning and Development Council Minutes October 16, 2023.pdf1._Minutes(3).pdf