Town of Oakville
Council

AGENDA

Meeting #:

Date:

Thursday, May 01, 2025

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Live streaming video is available on https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

---

1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the previous Council Meeting(s)

Item 4.4 see Confidential Agenda.

4.1

Minutes of the Regular Session of the Planning and Development Session of Council, March 17, 2025

4.2

Minutes of the Regular Session of Council, March 24, 2025

4.3

Minutes of the Regular Session of the Planning and Development Session of Council, April 7, 2025

4.4

Confidential Minutes of the Closed Session of Planning and Development Session of Council, April 7, 2025

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Standing Committee Report(s)

6.1

Minutes of the Committee of the Whole Workshop, April 14, 2025

7.

Committee of the Whole

8.

Consent Item(s)

8.1

Universal Change Rooms within Recreation Facilities

• Recommendation:

  That the report from Recreation and Culture entitled Universal Change Rooms within Recreation Facilities, dated April 24, 2025, be received for information.

8.2

2025 Property Tax Levy By-law 2025-071

• Recommendation:

  1. That the Tax Levy by-law 2025-071, a by-law to provide for the levying of rates for the year 2025, as attached to the report of the Finance Department, be approved; and,

  2. That, in accordance with Council’s resolution from the December 19, 2024 Council meeting, the net levy requirement be increased to $281,562,000 and a transfer to the Tax Rate Stabilization reserve in the amount of $458,500 be approved to maintain the 2025 the overall tax levy increase at 4.91 per cent.

8.3

2025 Tax Rebate for Eligible Senior Property Owners – By-law 2025-070

• Recommendation:

  That By-law 2025-070, a by-law to authorize a property tax rebate to eligible senior property owners in the 2025 taxation year, attached as Appendix A to the Finance Department report dated April 15, 2025, be passed.

8.4

Procedure By-law Approval of Legislative and General Updates

• Recommendation:
  1. That By-law 2025-064, A by-law to establish rules governing the calling, place, proceedings and provision of public notice of meetings of Council and Committees of Council of The Corporation of the Town of Oakville, attached as Appendix B, be passed.

8.5

Chris Vokes Memorial Park Lease Extension

• Recommendation:

  That staff be authorized to renew the lease with the Province for the Chris Vokes Memorial Park, and the Director of Parks and Open Space be authorized to execute any required documentation including any renewals or minor amendments to this agreement.

8.6

2024 Financial Results and Surplus Disposition

• Recommendation:
  1. That the transfers to and from the Reserves and Reserve Funds and transactions contained in the report dated April 15, 2025 from the Finance department be approved.
  2. That the $6.31 million surplus less any required adjustments be transferred to the Capital Reserve.
  3. That staff be authorized to exceed the Municipal Enforcement 2025 gross operating budget by up to $319,500 for the new Short Term Rental Compliance initiative, fully funded by the federal Short-Term Rental Enforcement Fund with no impact on the tax levy.
  4. That funding in the amount of $300,000 be transferred from the Storm Event Reserve to the Parks and Open Space 2025 operating budget to offset the unbudgeted costs incurred for emergency culvert repairs at McCraney Creek Trail and Martindale Park due to the July 2024 rainfall event.
  5. That funding in the amount of $405,938 received in 2025 from the Oakville Community Foundation (OCF) be transferred to the Theatre Capital reserve.
  6. That the 2025 capital budget be amended to add a new project with a budget of $52,000 funded from the Theatre capital reserve for the replacement of the boiler system.

8.7

Corporate Policy Update

• Recommendation:
  1. That Council approve the updated Elections Policy;
  2. That Council approve the updated Council Vacancies Procedure; and
  3. That Council approve the existing Use of Municipal Right of Ways Policy.

8.8

By-law 2025-062 to Amend By-law 2024-002 (Municipal Right of Way By-law and Parking Lot Maintenance, Use and Protection By-law

• Recommendation:
  1. That By-law 2025-062, a by-law to amend By-law 2024-002 (Municipal Right of Way By-law), set out in Appendix A to this report be passed.

  2. That By-law 2025-072 (Municipal Parking Lot Maintenance, Use and Protection By-law) and By-law 2025-073, a by-law to amend By-law 2021-038 (Administrative Penalties for Non-Parking Violations and Orders), set out in Appendices “B” and “C” respectively to this report be passed.

9.

Confidential Consent Item(s)

Item 9.1 see Addendum to be distributed.

Item 9.2 and 9.3 see Confidential Agenda. 

9.1

Potential Protest By-law near Vulnerable Social Infrastructure - Confidential

9.2

Appeal to Ontario Land Tribunal of Committee of Adjustment Decision CAV A/023/2025 Respecting 2358 Rebecca Street

9.3

OLT Case Number OLT 23-001257 DGB Trafalgar Limited v. Oakville (Town) - Request for Instructions- Heritage Designation By-Law 2023-154 Appeal - Bentley Family Farmhouse - 3444 Trafalgar Road

10.

Discussion Item(s)

10.1

Potential Protest By-law near Vulnerable Social Infrastructure

• Recommendation:

  That the report from the Legal Department and Municipal Enforcement Services titled “Potential Protest By-law near Vulnerable Social Infrastructure”, dated April 15 2025, be received.

11.

Confidential Discussion Item(s)

Item 11.1 and 11.2 see Confidential Agenda.

11.1

2022-2026 Accessibility Advisory Committee Vacancy

11.2

Appointment of Treasurer and Deputy Treasurer 2025

12.

Advisory Committee Minutes

12.1

Accessibility Advisory Committee Minutes, March 20, 2025

13.

Rise and Report to Council

14.

Information Items (Circulated Electronically)

14.1

Council Information March 12 - April 15, 2025

14.2

INTERNAL MEMO - Municipal Enforcement Services RE: Short-Term Rental Enforcement Fund (STREF) - Grant Approval

14.3

INTERNAL MEMO - Clerk's Department RE: Municipal Clearance for Liquor Sales Licence II Bacio Spa Club, Tabule Oakville Inc. , ColorEat

14.4

INTERNAL MEMO - Legal and Municipal Enforcement Services RE: Draft Safe Access to Vulnerable Social Infrastructure By-law

14.5

INTERNAL MEMO - Oakville Fire RE: Simultaneous Notification April 01, 2025

14.6

INTERNAL MEMO – Municipal Enforcement Services RE: Immobilization of Vehicles on PrivateProperty Using Parking Boots or Other Such Devices

14.7

INTERNAL MEMO – Clerk’s Department RE: Municipal Clearance for Liquor Sales Licence AMICA Glen Abbey Inc., Mesopotamic Kebab House

15.

Status of Outstanding Issues

16.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

19.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

19.1

By-law 2025-053

A by-law to amend By-law 1984-1 (The Traffic By-law)

19.2

By-law 2025-062

A By-law to amend By-law 2024-002 Municipal Right of Way By-law (RE: Item 8.8)

19.3

By-law 2025-064

A by-law to establish rules governing the calling, place, proceedings and provisions of public notice of meetings of Council and Committees (RE: Item 8.4)

19.4

By-law 2025-070

A by-law to provide a rebate of taxes for eligible senior property owners (RE: Item 8.3)

19.5

By-law 2025-071

A by-law to provide for the levying of rates for the year 2025 (RE: Item 8.2)

19.6

By-law 2025-072

A by-law respecting the maintenance, use and protection of Town-owned and/or leased municipal parking lots (RE: Item 8.8)

19.7

By-law 2025-073

A by-law to amend Administrative Penalties for Non- Parking Violations and Orders By-law 2021-038 (RE: Item 8.8)

19.8

By-law 2025-092

A by-law to confirm the proceedings of a meeting of Council

20.

Delegated Authority By-laws

The following by-law(s) was prepared under the authority of amending By-law 2023-01, as amended. - A by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts.

20.1

By-law 2025-035

A by-law to remove Holding “H” Provision on lands described as Part of Lot 8 & 9, Concession 1 NDS. Mattamy (Joshua Creek) Limited, File No. ZH 9/24

21.

Adjournment