Council - March 29, 2021

Town of Oakville

COUNCIL

AGENDA

Monday, March 29, 2021

Virtual Meeting

6:30 p.m.

www.oakville.ca

Due to precautions being taken due to the COVID-19 emergency, this meeting is being held by videoconference.

Members of the public are not permitted to attend town hall.

LIVE STREAMING VIDEO

Live streaming video of Oakville Council meetings is available on oakville.ca/live. Council videos are on the town’s YouTube channel at youtube.com/user/TownofOakvilleTV.

DELEGATIONS

Should you wish to speak at this meeting to address an item on the agenda, you must register with the Clerk’s department by noon on the last business day before the day of the by calling 905-815-6015 or by email - [email protected].

Delegations shall be permitted to speak for a maximum of ten minutes per agenda item. Should you have any handouts, 20 copies are required if you would like them distributed to the members during your presentation, or you may provide a copy to the Clerk which will be scanned and forwarded to the members after the meeting. Also, should you wish to use a PowerPoint presentation, please forward it to the Clerk’s department at [email protected] by noon the day of the meeting.

CONDUCT AT MEETING

In accordance with Council’s Procedure By-law, attendees at a meeting shall maintain order and quiet and shall not display signs or placards, applaud, heckle or engage in telephone or other conversation, or any behaviour which may be considered disruptive, inconsiderate, disrespectful or intimidating to others.

TOWN OF OAKVILLE

Council

Agenda

Monday, March 29, 2021

Virtual Meeting

6:30 p.m.

O Canada

Regrets

Declarations of Pecuniary Interest

Confirmation of Minutes of the previous Council Meeting(s)

Minutes of the Regular Session of Council, FEBRUARY 22, 2021

9-18

Minutes of the Regular Session of Planning and Development Council, MARCH 8, 2021

19-28

Minutes of the Special Session of Council, MARCH 22, 2021

See Addendum to be distributed.

Minutes of the Special Session of Planning and Development Council, MARCH 22, 2021

See Addendum to be distributed.

Public Presentation(s)

There are no public presentations listed for this agenda.

Committee of the Whole

CONSENT ITEM(S)

1.	2020 Statement of Remuneration and Expenses Paid to Members of Council and Committees	29-34
	- Report from Finance Department, March 16, 2021

Recommendation:

That the annual statement of remuneration and expenses paid to members of Council and appointed members of the Committee of Adjustment prepared by the Financial Operations Department, in accordance with Section 284 of the Municipal Act, 2001, be received.

2.	Corporate Policy and Procedure Update	35-82
	- Report from Clerk's Department, March 16, 2021

Recommendation:

1.	That the new Code of Conduct for members of local boards and advisory committees (G-BRD-002-005) be approved.

2.	That the Time At and Away From Work Policy (HR-MNG-001) be reconfirmed as approved, and that the related procedures be received:

Flex Time Procedure (HR-MNG-001-012);

Reduced Work Week Procedure (HR-MNG-001-013); and

Remote Work Arrangement Procedure (HR-MNG-001-014) (formerly ‘Telecommuting Procedure’).

3.	That the Compressed Work Week Procedure (HR-MNG-001-011) be rescinded.

4.	That the updated Wearing of non-medical masks / face coverings Policy (MS-REG-002) be approved, and the updated related Wearing of non-medical masks / face coverings Procedure (MS-REG-002-001) be received.

3.	Application to Conduct Charitable Lottery Events - St. Cuthbert's Anglican Church	83-86
	- Report from Clerk's Department, March 16, 2021

Recommendation:

That the request from St. Cuthbert’s Anglican Church to conduct charitable lottery events in the Town of Oakville be approved.

CONFIDENTIAL CONSENT ITEM(S)

There are no Confidential Consent Items listed for this agenda.

DISCUSSION ITEM(S)

4.	COVID-19 Update
	- Verbal Update from the CAO
	Recommendation:
	That the verbal update from the CAO be received.

Oakville Enterprises Corporation (OEC) Quarterly Update and Authorization Request

87-102

- Report from Commissioner of Corporate Services,

March 16, 2021

Recommendation:

1.	That the presentation from Rob Lister, President and CEO of the Oakville Enterprises Corporation (OEC), regarding the Oakville Enterprises Corporation Quarterly Update, be received.

2.	That the amendment contained in the correspondence to the Commissioner of Corporate Services dated March 10, 2021, from Karen Marner, Chief Financial Officer, Oakville Enterprises Corporation, attached as Appendix A, be approved.

3.	That the Mayor, as Shareholder Representative pursuant to the Shareholder Declaration, be authorized to sign the resolution for and on behalf of the Town in its capacity as the sole shareholder.

6.	Development Charges Update Study and By-law Amendment	103-126
	- Report from Finance Department, March 16, 2021

Recommendation:

1.	That the new Development Charges Interest Policy F-FPC-007 and related Development Charges Interest Procedure F-FPC-007-001 be approved;

2.	That the Development Charges Update Study dated January 28, 2021 be approved;

3.	That Council determine that no further public meetings are required under Section 12 of the Development Charges Act, 1997;

4.	That Development Charges By-law 2021-016, a by-law to amend By-law 2018-001, Town of Oakville Development Charge By- law, 2018, be passed; and that the amended by-law shall take effect at 12:01 am on April 1, 2021.